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Bulletin Boards

The purpose of the Reed Memorial Library public bulletin board and information stand is to provide information to patrons about educational, cultural or welfare activities of broad general interest to the public. To fulfill that purpose, the policy for posting flyers, posters and brochures has been made to be as general and generous as possible for non-profit organizations.

All flyers must be approved by the Public Services Manager.

Donations

The library has always been favored as a beneficiary of gifts. Since additions to the library's resources assist in carrying out the library's purpose, they are always encouraged and welcome.

Monetary, estate, and similar donations should be handled through the Reed Memorial Library Foundation.

AT THIS TIME WE ARE NOT ACCEPTING DONATIONS OF ANY MATERIALS FOR THE FRIENDS OF RML

Donating Materials to the Friends of Reed Memorial Library   

Acceptable donations:

  • Hard cover fiction and non-fiction
  • Children’s books
  • Paperbacks
  • Puzzles
  • DVDs
  • Audiobooks


We cannot accept:
Home recorded VHS or cassette tapes
Organizational pamphlets (business, religious, political, etc.)
Encyclopedias
Textbooks more than two (2) years old


If you have more than four (4) boxes of books to donate, please call 330-858-3818 to set up a date and time to drop them off. Library staff are not available to help carry boxes into the library and space is limited.
We can no longer pick up books at your residence -- insurance rules prohibit it.
We stop accepting donations three (3) weeks before the spring and fall book sales.
You may put books that do not meet our criteria into the recycle bin behind the library -- this will still generate funds for the library.
Please make sure your containers/bags are clean and do not have personal items that you do not intend to donate.

You may drop off your donations at the Public Services desk.

Library Patron Behavior Policy

Mutual respect makes it possible for everyone to enjoy library materials and services.

Reed Memorial Library has a guiding principle for how to act in the library: each patron should be respectful of each other and behave in a manner that does not disrupt or interfere with the rights of others. The Board of Trustees has the responsibility to set policies for behavior in the public library. The goals of the policy are:

Protect the rights of individuals to use the library property, materials and services;
Protect the rights of staff and volunteers to perform work without interference;
Preserve library materials and the library facility;
Ensure the safety of all library patrons, volunteers and staff members.

The rules will be enforced uniformly and fairly. These rules are posted in the Library:

1. Any behavior which is disruptive or disrespectful of others is not allowed. Some examples of inappropriate behavior are:

Abusive or vulgar language

Physical, sexual or verbal harassment or intimidation of others. This includes such behavior using the library’s computers.

Loud talking

Fighting.

Using any personal listening equipment at a level that can be heard by others.

Singing along with the above players.

Preventing staff from performing their jobs.

Damaging library materials, equipment, the property or the facility.

Behavior which jeopardizes safety.

Skateboarding, rollerblading or blocking pedestrian paths with bicycles or people.

Conversations in the quiet reading room (magazine room).

Over-expressive personal affection: kissing, hugging, sitting on laps, etc.

Using a mask or other articles to obscure ones face or identity.

2. Polite, brief and quiet cell phone conversations are allowed.

3. Seating is limited to the number of persons for which the furniture was designed.

4. Selling products or services or soliciting donations is not permitted in the Library, except as part of a library sponsored program.

5. Animals, except those used to aid the disabled, are not permitted unless they are part of a library-sponsored program.

6. Use of tobacco, alcohol and/or unauthorized drugs in any form anywhere on library property (inside or outside) is not allowed. (Ohio Revised Code)

7. Weapons or look-alikes of any kind are not permitted inside the Library building, either concealed or in plain view, unless the owner of the weapon is a law enforcement officer.

(Ohio Revised Code)

8. Library attire will be appropriate for a public building, including shoes and shirts.

9. The Library reserves the right to limit the number of individuals who may gather together and impede access to any part of the facility.

10. The Library allows covered beverages in the building. No food is allowed in public areas, except as associated with programs.

11. The Library reserves the right to inspect all bags, purses, briefcases, packs, listening equipment and overcoats for library materials. Video surveillance and theft alarms are in place.

Consequences:

The rules are enforced by Library staff, security and police officers. The persons in charge are trained and good natured and will tolerate a wide range of behaviors. But if a person ignores the Library’s rules on good behavior, action will be taken. First, the person will be warned. If the person ignores the warning, the person will be asked to leave the library. Repeat offenders may be banned for a week, a month or more. Serious offenses will result in immediate banning and police action if necessary. Trespass charges may be filed in egregious circumstances. Persons who want to discuss these rules may appeal to the Library Director. If dissatisfied, the appeal may be sent to the Board of Trustees.

Internet Acceptable Use

The Internet is a global network with no governmental control of its users or contents. Information accessed through the Internet may be controversial in nature. The library is not responsible for the content or accuracy of the Internet and the World Wide Web. The library cannot be responsible for computer problems, network outages or other access problems which may occur.

Library public access computers are filtered for content but patrons must still assume responsibility for their child's use of the Internet through Reed Memorial Library. Only parents may restrict Internet resources chosen by their children.

Anyone is free to use the library's Internet computers. Children under the age of 10 must be accompanied by an adult. By acknowledging the usage agreement when accessing the Internet on a library computer, patrons agree to abide by the Internet use rules.

A copy of the complete policy is available at the Public Services desk.

Privacy Statement

The Reed Memorial Library website is provided for information purposes only.

Reed Memorial Library collects no personal information from website visitors. Reed Memorial Library uses cookies to collect traffic data for analysis, and Reed Memorial Library uses Google Analytics to track general use, but does not track or permanently record information about individuals and their visits.

While the information contained within the website is periodically updated, no guarantee is given that the information provided in the website is correct, complete, and up-to-date.

Through the website you are able to link to other websites which are not under the control of Reed Memorial Library. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

All users of the website agree to hold Reed Memorial Library harmless from any and all claims, losses, damages, obligations or liabilities, directly or indirectly relating to the website and/or the networked information available via the website, caused thereby or arising therefrom. In no event shall Reed Memorial Library have any liability for lost profits or for indirect, special, punitive, or consequential damages or any liability to any third party, even if Reed Memorial Library  is advised of the possibility of such damages.

Records Policy

PUBLIC RECORDS REQUEST, RETENTION
AND DISPOSITION POLICY

To request records, please contact the Records Custodian or use the form at right. 
Patricia Bertsch, Records Custodian  330-296-2827 x102

Request Records

Policy Statement

It is the policy of Reed Memorial Library to adhere to Ohio’s Public Records Act.  Reed Memorial Library will prepare for prompt inspection of its public records in response to requests.  Upon request, Reed Memorial Library will provide copies of public records within a reasonable time period.  It is also the policy of Reed Memorial Library to establish procedures and schedules for the review and disposal of public records.

Regulations - Public Records 

Section 1 - In accordance with the Ohio Revised Code and applicable judicial decision, records are defined as any item that (i) contains information stored on a fixed medium (such as paper, electronic – including but not limited to email – and other formats); (ii) is created or received by, or sent under the jurisdiction of a public office and (iii) documents the organization, functions, policies, decisions, procedures, operations or other activities of the office.”

Section 2 - Public records are open to the public unless they are specifically exempt from disclosure under Ohio Revised Code Section 149.432 covering library patron records; under Ohio Revised Codes Section 149.433 covering security and infrastructure records, or other records explicitly exempt in Ohio Revised Code Section 149.43.

Section 3 - A records commission will administer proper retention and disposition of public records  pursuant to Ohio Revised Code Sections 121.22 and 149.411.

Section 4 - The Fiscal Officer shall serve as the Custodian of the Library’s public records.  It is the duty of the Custodian to record and respond to each request for public records in a timely fashion. 


Procedures – Record Requests 

Section 1 - An individual making a public record request is under no obligation to put the request in writing and does not have to provide his or her identity or the intended use of the requested public record.

Section 2 - No specific language is required to make a request.  However, the requester must identify the records requested with sufficient clarity to allow the Library to identify, retrieve, and review the records.

Section 3 - If it is not clear what records are being sought, the Library may request clarification.  Library staff should assist the requester in revising the request by informing the requester of the manner in which the Library keeps its records.  A Public Records Request Form will be provided which may be used to facilitate the process. 


Record Availability 

Section 1 - As required by Ohio law public records will be organized and maintained so that they are readily available for inspection and copying.

Section 2 - Public records responsive to a request will be promptly prepared and made available for inspection to any person at reasonable times during regular business hours.  Copies of public records will be made available within a reasonable period of time.  “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; the necessity for any legal review of the records requested and the effort required to redact confidential information.

Section 3 - If a request is deemed significantly beyond “routine,” such as seeking a voluminous number of copies, requiring extensive research, or requiring redaction of confidential information, a good faith effort will be made to provide the requester with the following:

§  An estimated number of business days it will take to satisfy the request.

§  An estimated cost if copies are requested.

§  Any items within the request that may be exempt from disclosure. 


Denials/Redactions 

Section 1 - Any denial of a public record request will include an explanation.

Section 2 - If portions of the requested record are public and portions are exempt, the exempt portions will be redacted and rest released.  When portions of the requested public record are redacted, each redaction will be made plainly visible.

 

Email 

Section 1 - Records in private email accounts used to conduct public business are subject to disclosure and all employees or representatives of the Library are instructed to retain emails that relate to public business.


Costs for Public Records 

Section 1 - Copies of requested public records will be made available at cost.

Section 2 - Payment for copied records is due upon delivery.

Section 3 - When public records are mailed, the requester will be charged the actual cost of postage and mailing supplies.

Section 4 - The Library may choose to defer action to prepare copies of documents for record requests if the requester has repeatedly failed to collect copies created as a result of prior public requests or to pay for those requested copies.

 

Library Records Commission 

Section 1 – Reed Memorial Library will create and maintain a records commission composed of the members and the Fiscal Officer of the Board of Trustees per Ohio Revised Code Section 149.411.

Section 2 – The Records Commission will meet at least once every twelve (12) months.

Section 3 – The functions of the Records Commission are to review applications for one-time disposal of obsolete records, and schedules of records retention and disposal submitted by any employee of the Library.

Section 4 – The Records Commission will insure record retention schedules are updated regularly and are made readily available to the public.

 

Records Disposal Procedures 

Reed Memorial Library will follow the disposal procedures per ORC 149.381. 

Section 1 - No record may be disposed of when subject to or likely to be subject to current or pending litigation, claim or proceeding.

Section 2 - When the Reed Memorial Library records commission has approved an application for one-time disposal of obsolete records or any schedule of records retention and disposition, the records commission shall send that application or schedule to the Ohio history connection for its review. The Ohio history connection shall review the application or schedule within a period of not more than sixty days after its receipt of it. During the sixty-day review period, the Ohio history connection may select for its custody from the application for one-time disposal of obsolete records any records it considers to be of continuing historical value, and shall denote upon any schedule of records retention and disposition the records for which the Ohio history connection will require a certificate of records disposal prior to their disposal.

Upon completion of its review, the Ohio history connection shall forward the application for one-time disposal of obsolete records or the schedule of records retention and disposition to the auditor of state for the auditor of state's approval or disapproval. The auditor of state shall approve or disapprove the application or schedule within a period of not more than sixty days after receipt of it.

Before public records are to be disposed of pursuant to an approved schedule of records retention and disposition, the records commission shall inform the Ohio history connection of the disposal through the submission of a certificate of records disposal for only the records required by the schedule to be disposed of, and shall give the Ohio history connection the opportunity for a period of fifteen business days to select for its custody those public records, from the certificate submitted, that it considers to be of continuing historical value.

The Ohio history connection may not review or select for its custody any of the following:

(1) Records the release of which is prohibited by section 149.432 of the Revised Code.

(2) Records containing personally identifiable information concerning any pupil attending a public school other than directory information, as defined in section 3319.321 of the Revised Code, without the written consent of the parent, guardian, or custodian of each such pupil who is less than eighteen years of age, or without the written consent of each pupil who is eighteen years of age or older.

(3) Records the release of which would, according to the "Family Educational Rights and Privacy Act of 1974," 88 Stat. 571, 20 U.S.C. 1232g, disqualify a school or other educational institution from receiving federal funds.

 

Amended by 131st General Assembly File No. TBD, HB 141, §1, eff. 9/29/2015.

Added by 129th General Assembly File No.28, HB 153, §101.01, eff. 9/29/2011.